ContractMAX is designed to help turn your corporate information into an asset, providing a central reference point for all your contractual agreements and purchasing commitments. Designed with the flexibility to manage all types of contracts ranging from a single event to managing an entire enterprise consisting of 1000's of contracts. ContractMAX provides a central control for event management, budgeting, expense management, corporate governance, risk management and performance management. With ContractMAX you gain access to the building blocks necessary to bring together your operational needs and suppliers, handling the automation of contract renewals, supplier performance benchmarking, supplier compliance, budgeting and cash flow planning.
ContractMAX can be used to manage contracts or informal supply agreements providing controls for renewals, extensions, KPI performance, supplier benchmarking and financial benchmarking and risk compliance. ContractMAX offers a new generation of enterprise controls that puts you in charge of both your supply line and commercial obligations.
ContractMAX - A Strategic Business Decision
A central repository for all contracts
Integrated reporting and dashboards (burn charts)
Financial forecasting with budget to actual analysis
Compliance for corporate governance benchmarking
360 degree performance benchmarking for suppliers and internal staff
Cash flow forecasts and budgeting
Integrated risk management
THE MAJORITY OF BUSINESSES HAVE LESS THAN 20% OF THEIR EXPENDITURE GOVERNED BY MANAGED CONTRACTS
The business environment today is complex and more challenged than it has been in recent history. The growing number and complexity of formal contracts within the business is influenced by numerous factors, increased corporate governance, regulatory obligations, restricting markets, increased competition and increasing use of formal Service Levels Agreements. These factors when not managed increase risk exposure and drive up costs throughout the business.
These factors impact the business both financially and legally, consequently executives are increasingly concerned in identifying and effectively managing all the contracts across their enterprise to control and lower the cost of doing business while maintaining overall business performance. Recent independent research indicates that the introduction of Formal Contract Management results in dramatic benefits to businesses.
Improve compliance by 55%
Improve rebates and or discounts by 25-30%
Reduce material and service costs by 2-7%
Improve contract renewal rates by 25%
Improve revenues by 1-2%
Reduce administrative costs by 25-30%
Reduce Sourcing Cycles by 67%
Contract Management
Escrows , Facilities Management, Lease Registers and OH&S Risk Planning
Corporate Governance Monitoring and Compliance Monitoring
Contract Event Designer
Wizard Based Building for SLA and KPI
Support Legal T&C’s as a Clause Build or Document Attachment
Supports Multiple Attachments per SLA
KPI and SLA’s automatically linked to review cycles
Work Flow Planning
Unlimited Alerts and Reminders
Automatic Event Messaging and Approval Notice
Full Clause Based Merging of all Event Messages to Suppliers
Automated Mail Services
Full Mail Event Tracking and Auditing
Calendars
Contract Calendars Synchronising to Outlook
View Entries as Tables and Multiple Time Zones
360 Degree Event Benchmarking
Contract Performance Benchmarking
Contract Event Register
View Performance History on Events
Hierarchical Management of Parent Company, Branches and Sub Contractors
Insurances Compliance, Certificate Compliance - OH&S, Standards and Licenses
360 Degree Risk Management
Online Risk Libraries and Risk Registers
System Wide Risk View
Online System Libraries and Templates
Online KPI/ SLA Libraries
Import and Maintain Cost Codes
Import and Maintain Unlimited Commodity Code
Budgeting and Finance Management:
Multiple Budgets per contract
Unlimited line Items per budget
Variable Payment Schedules for Every Line Item
Supports
Lump Sum Capital and Annuity Annuity Only Rates Tables Budget Draw-Downs & Variations
Financial Dash Boards
Contract Dashboards - Budget, Actual, Variance
Cash Flow Planning for Department and Cost Centres